In this training, we demonstrate best practice techniques for applying labels to paper objects.

How to label to a paper object

Equipment

First and foremost, it is important to secure the right tools for the job. 

Labelling most paper is best undertaken with: 

•  a 2B pencil
• and a quality white eraser. 

This allows a visible label that will also erase easily with no trace left behind.

What to label

Wherever possible, label the mount or matboard around the paper object. 

Where a paper object is without mount or matboard, writing the label directly on the object is required.

Key learning points

• Sharpen your 2B pencil to the ideal pencil tip (not too sharp but clear enough for writing)
• Always assess the type of paper prior to applying your label
• If applying a label to a glossy paper, like a vinyl record cover, 2B pencil will indent the cover, use a wax pencil instead
• Apply as little pressure on the paper surface as possible

Pros of labelling with pencil

• Easily removable or adjustable
• Safe for paper objects

Cons of labelling with pencil

• The label can fade over time
• This method doesn’t work on all surfaces